About NACOSA:
NACOSA began as a convention focused on uniting organizations addressing HIV. Today, we provide services and distribute funds to combat HIV, TB, and GBV as public health challenges. We operate at national, provincial, local, and community levels, striving to embody the values and philosophy of NACOSA in every action.
Our Values:
We honor the agency, dignity, and strength of communities. We are rooted in and connected to these communities, embracing inclusion, diversity, and transformation. Above all, we prioritize people.
Programme Administrator Responsibilities:
- Provide daily office support and administrative assistance to the programme team.
- Assist with procurement tasks, including sourcing quotes from suppliers and submitting invoices to finance.
- Monitor the supply chain of key commodities for programme interventions.
- Manage and file documents, including electronic filing in a central database.
- Help transport supplies, equipment, and documents from the field.
- Assist in locating venues for activities within selected communities.
- Maintain a network of external contacts (e.g., printing suppliers).
- Liaise with third parties (e.g., caterers, venues) as needed.
- Prepare and organize materials (stationery, printing) for meetings and trainings.
- Capture and verify data on various databases (e.g., NetSuite, Learning Management Systems, Microsoft Excel).
- Manage office supplies and equipment inventory.
- Keep administrative records, such as meeting minutes and reports.
- Maintain the programme team’s calendar, including key meetings and training schedules.
- Perform additional tasks as required by the programme team.
Qualifications, Skills, and Experience:
- Matric certificate or equivalent NQF qualification.
- Office/Business Administration Certificate or Diploma recommended.
- At least 3 years of administrative and/or PA experience.
- Strong computer skills (Excel, Word, PowerPoint, email, internet).
- Experience in booking flights, handling finance admin, procurement, and training logistics.
- Proficient in spoken and written English, able to communicate effectively with all staff levels and clients.
- Experience in the NGO/NPO sector is advantageous.
- High attention to detail and strong organizational skills.
- Valid driver’s license.
Personal Competencies:
- Strong interpersonal and customer service skills.
- Ability to multitask, prioritize, and work under pressure.
- Excellent organizational and problem-solving abilities.
- Attention to detail.
Additional Information:
Preference will be given to qualified candidates from designated groups in line with NACOSA’s employment equity plan and targets. We encourage people with disabilities to apply and to indicate their status where applicable. NACOSA adheres to Employment Equity principles and respects the privacy of all stakeholders, treating personal information in accordance with the Protection of Personal Information Act.
If you do not receive a response within two weeks of the closing date, please consider your application unsuccessful. NACOSA reserves the right to modify or withdraw job advertisements at any time without prior notice.
