What We Seek
We are in search of a dynamic and organized individual who possesses excellent interpersonal skills to oversee the management of office infrastructure and resources. This includes organizing and coordinating various office-related activities.
Roles & Responsibilities
Take ownership and accountability for establishing and maintaining a conducive office infrastructure and flawlessly executing office-related events.
Office Coordination:
- Communicate with property proprietors and contractors regarding office hygiene and maintenance.
- Manage stock levels of office supplies and consumables, replenishing them when necessary.
- Schedule inspections for the maintenance of office equipment and arrange services and repairs.
- Prepare meeting rooms and provide refreshments upon request.
- Oversee reception duties, including receiving and distributing parcels, welcoming visitors, and preparing refreshments.
- Ensure that all office-related activities align with company culture and policies.
Events:
- Identify clients’ needs for events.
- Coordinate event arrangements with the Facilities Team and suppliers.
- Research, visit, and select suitable venues for company events.
- Plan, facilitate, and manage all event-related activities and logistics, addressing challenges as they arise.
- Coordinate event designs with the Design Team, obtain approval, and communicate details to all guests.
General Administration:
- Coordinate employee travel arrangements, including booking flights, accommodation, and rental vehicles.
- Perform quality control on company-supplied daily meals.
- Request invoices, create purchase orders, and follow up on payments for office-related expenses.
- Manage petty cash for approved office expenses.
- Report on petty cash expenses weekly.
- Execute and take responsibility for general administrative duties.
Vehicle Management:
- Manage driver written logbook administration.
- Oversee company vehicles’ maintenance, services, and timely repairs.
- Manage license renewals for company vehicles.
- Ensure regular cleaning and washing of company vehicles.
Desired Experience & Qualification:
The Applicant Requirements
- National Senior Certificate (Grade 12) or equivalent qualification.
- Business Administration qualification will be an advantage.
- Minimum of three (3) years’ experience in a similar role.
- Excellent interpersonal and communication skills.
- Strong time-management and organizational skills.
- Ability to work effectively in a team.
- Creative thinking and attention to detail.
- Valid South African ID and driving license.
Package & Remuneration:
The salary is market-related and negotiable, depending on relevant experience and qualifications.
Interested?
HOW TO APPLY
Send your CV, a copy of your ID, a recent color photograph of yourself, and proof of qualification to careers@ocuron.co.za.
Refer to the Office Coordinator Vacancy in the subject line.
THE APPLICATION PROCESS
A successful applicant will progress through each of the following steps in the application process:
- Receives a call or email and is asked a few qualifying questions.
- Is invited to a first interview.
- Completes an assessment.
- Is invited to a final interview.
- Background verifications are conducted.
