Office Administrator at Capital Logistics

Introduction: The selected candidate will play a pivotal role in ensuring the seamless operation of the office, where your professionalism, initiative, and office proficiency will be highly valued. The position requires a self-directed individual with strong organizational and problem-solving abilities. As a full-time team member, your responsibilities will encompass a comprehensive range of office management tasks, including:

Duties & Responsibilities:

1. Greeting, assisting, and guiding visitors.
2. Answering phones in a professional and timely manner, directing calls to the appropriate staff, and taking messages when necessary.
3. Assisting the Finance Manager in generating customer invoices using the Pastel accounting system.
4. Systematically filing documents for all departments and ensuring neat organization.
5. Daily capture of staff wages, compilation, and consolidation for management approval.
6. Monitoring stock levels in the reception area.
7. Assisting the Finance Manager in entering suppliers’ invoices into the Pastel accounting system.
8. Placing orders for Personal Protective Equipment (PPE) for staff.
9. Capturing fuel and toll fee slips.
10. Maintaining orderly employee and vehicle files.
11. Demonstrating excellent telephone etiquette.
12. Showcasing computer literacy and proficiency in MS Office.
13. Prioritizing tasks, managing time effectively, and exhibiting strong organizational skills.
14. Balancing attention to detail with the ability to multitask.
15. Facilitating smooth day-to-day office operations in a professional manner.
16. Providing administrative support to the Management Team.
17. Ensuring effective communication both internally and externally.
18. Handling basic accounting functions, including quotations and invoicing.
19. Assisting in the creation of presentations and reports for the organization.
20. Performing other ad-hoc duties as requested.

Desired Experience & Qualification:

• Matric/Grade 12.
• 2-5 years of work experience in an administrative/office management role.
• Proficiency in Microsoft Office suite, including Excel, Word, and PowerPoint.
• Excellent interpersonal, oral, and written communication skills.
• Strong organizational skills, time management abilities, and the capability to prioritize tasks.
• Financial/bookkeeping capabilities.

Package & Remuneration: We offer market-related remuneration based on qualifications and experience.

Interested? Applicants who are interested can submit an updated CV to (admin@caplogsolutions.co.za).