Location:
Johannesburg, Gauteng
Full Job Description
About Us
Tsebo Facilities Solution is seeking an Office Administrator to support the Operations Director by coordinating, planning, and delivering effective administrative assistance.
As a leading provider of integrated facilities solutions across Africa and the Middle East, Tsebo Solutions Group operates in more than 28 countries with a workforce of over 40,000 employees. We help our clients streamline non-core functions—such as catering, cleaning, facilities management, and security—allowing them to focus on what they do best. Our local knowledge, global standards, and innovative service offerings reduce complexity, costs, and risks for our clients.
Key Responsibilities
Daily Tasks Include:
- Manage the diary and schedule of the Operations Director.
- Coordinate and plan site visits.
- Organize travel arrangements as needed.
- Compile and consolidate monthly operational reports for EXCO meetings.
- Organize and support monthly operations meetings.
- Disseminate internal communications to the team.
- Provide administrative support as requested by the Operations Director.
- Gather and prepare documents for sign-off, approvals, and feedback; liaise with relevant managers accordingly.
- Maintain and update all contract information and share with Legal.
- Ensure all client information is current and accurately recorded.
- Facilitate setup of devices and email accounts for new Facilities Managers and Site Leads.
Skills & Competencies
- Strong customer service orientation
- Ability to work independently and take initiative
- Self-motivated and dependable
- Team player with a cooperative attitude
- Calm and efficient in emergencies
- Punctual, reliable, and personable
Qualifications
- Matric / Grade 12 (compulsory)
- Proficient in computer use
- A certificate or diploma in Office Administration or Secretarial Studies is advantageous
- Excellent interpersonal and communication skills
- Strong planning, organizing, and time management abilities
