Full Job Description
Overview
The main objective of this role is to ensure the efficient and accurate digitalization of employee medical records, facilitating easy access while preserving data integrity. This is essential for compliance, record-keeping, and supporting the organization’s health and safety protocols.
Qualifications
- High school diploma or equivalent; additional qualifications in Administration or related fields are a plus.
- Proficiency in Microsoft Word, Excel, PDF, and PDF editor tools.
- Excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion.
Experience
- Previous experience in an administrative support role, preferably within a medical or healthcare setting.
- Experience in managing medical records and using digital record-keeping systems.
Duties
- Sorting and Scanning: Organize, sort, and scan employee medical records into a digital platform.
- Digitalization: Ensure all scanned records are correctly indexed and stored in the appropriate digital format.
- Record Matching: Verify that digital copies accurately reflect the hard copies.
- Software Proficiency: Utilize Microsoft Word, Excel, PDF, and PDF editor tools effectively.
- Confidentiality: Maintain the highest level of confidentiality when handling sensitive employee information.
- Organizational Skills: Demonstrate excellent organizational abilities to manage large volumes of records accurately.
- Communication: Collaborate with various departments to ensure the seamless flow of information and records.
Job Competencies
- Excellent organizational skills
- Attention to detail
- Ability to handle sensitive information with discretion
Key Relationships
- Internal: Work closely with the Health and Safety Department, Human Resources, and IT Support.
- External: Liaise with external storage providers such as Iron Mountain for the secure retention of records.
Role Impact
- Compliance: Ensure all employee medical records are digitized and maintained in compliance with legal and organizational requirements.
- Efficiency: Improve the efficiency of accessing and managing employee medical records.
- Data Integrity: Maintain the accuracy and integrity of medical records, supporting overall health and safety initiatives.
- Confidentiality: Uphold the confidentiality of sensitive information, fostering trust within the organization.
