Job Description
Position: Fleet Administrator
Company: 58Fleet, part of the Motus Group
58Fleet, a world leader in specialized financial products for motor vehicles, is dedicated to creatively solving problems and adding value by ensuring “Mobility for Good.” As part of the Motus Group, a leading JSE-listed company in the automotive industry, 58Fleet thrives on three core principles: Leadership, Innovation, and Customer Championing.
We are seeking a qualified and experienced Fleet Administrator to join our dynamic and highly skilled Fleet Team. This is an exciting and rewarding career opportunity for the right candidate.
Reporting To: Operations Manager
Position Overview
The Fleet Administrator will provide efficient and effective administrative support, including collating, preparing, and maintaining up-to-date information within the operating systems and supporting various business functions.
Specific Responsibilities
- Attend to requests for quotations from relevant business functions.
- Update the operating system with calculations and dealer quotes received.
- Convert signed quotes into deals and prepare delivery documents.
- Ensure the operating system is updated with relevant information.
- Activate deals and ensure goods are received on the system post-delivery.
- Prepare restructure contracts per customer request and pricing calculations.
- Activate restructure changes on the operating system as signed off by the customer.
- Engage with relevant business functions on contracts nearing the end of term and take appropriate action.
- Terminate contracts on the operating system as confirmed by the relevant business functions.
- Prepare settlement letters with supporting documentation for terminated contracts and send them to the Customer Relationship Manager.
- Utilize telematics solutions to monitor fleet optimization and ensure operational efficiency and safety.
- Coordinate the order and distribution of value-added services per customer requests.
- Ensure supplier systems are updated with relevant vehicle and driver information.
- Ensure eTags and fuel cards are linked to the correct vehicle and driver.
- Align the operating system with various supplier systems and address any identified variances.
Qualifications and Experience
- Matric / Grade 12
- National Diploma in Fleet Management, Supply Chain, Logistics, or a related field
- Experience in fleet management is advantageous
Skills and Personal Attributes
- Attention to detail
- Strong internal and external stakeholder management skills
- Comprehensive understanding of the automotive industry
- Ability to multi-task
- Capability to work well under pressure and manage stress effectively
- Computer literate
- Excellent verbal and written communication skills
If you are looking for an exciting and rewarding opportunity, this is the career journey you’ve been waiting for.
