Summary
Our client is in search of a Client Administrator, offering exposure to a diverse work environment with abundant opportunities for personal growth. This permanent role, based in Johannesburg, aligns with an organization that champions equality.
Qualifications and Experience:
- Grade 12 / NQF level 4 with Accounting
- Accounting qualification advantageous
- 1 – 2 years of experience in an administrative/financial role essential
- Intermediate to advanced skills in Microsoft Outlook (Excel, Word, PowerPoint)
- Advantageous experience with Microsoft AX 2012
- Preferably experienced in retail/distribution / TES
- Possession of a valid driver’s license and own car advantageous
- Strong numeric reasoning ability
- Excellent verbal and written communication skills
- Problem-solving and analytic ability
- Strong administrative skills
- Deadline-driven with a willingness to work overtime when needed
- Effective time management and ability to work under pressure
- Organized, efficient, and task-driven
- Ability to multitask
Roles and Responsibilities:
- Manage the sales invoicing processing cycle and take responsibility for it
- Resolve invoice discrepancies when necessary
- Ensure timely delivery of invoices to the client
- Facilitate client payments promptly and follow up on outstanding payments
- Maintain supplier accounts (recons), handle queries, and attend meetings as needed
- Follow all workflow steps on ONTIME
- Communicate job details to Independent Contractors (ICs) promptly via email and telephone
- Distribute order numbers for work to be done by ICs
- Ensure ICs arrive on time, and jobs are completed within agreed timelines
- Record estimated arrival times, on-site arrivals, and duration of completed work
- Record invoice numbers, ACMS invoice numbers, and amounts for each logged call
- Record remittance numbers after payment for each logged call
- Assist Regional Operations Manager with annual Vendor reviews and sourcing of alternative competent vendors
- Perform ad hoc tasks as outlined between the applicant and finance/operations managers
- Ensure daily/weekly/monthly compilation of reports for management and client reporting
- Assist finance with weekly and month-end reporting
- Discuss ONTIME DASHBOARD -monthly report -with Client Facilities Manager and Regional Operations Manager
Job Reference: TCN01632
