Location:
Louis Trichardt, Limpopo
Job Overview:
THINK is a non-profit organization dedicated to improving health and well-being for vulnerable communities both locally and globally. Our work focuses on three main areas: research, health systems strengthening, and capacity building. We tackle critical health challenges such as infectious diseases, mental health, gender disparities, and the need for resilient healthcare systems in the face of pandemics and climate change. By collaborating with local communities, government consortia, and international funders, THINK delivers impactful work that makes a difference globally.
Are you detail-oriented with a passion for organization? We’re expanding our team and seeking an Office and Operations Administrator to manage operations in Louis Trichardt. If you’re ready to ensure smooth and efficient office functioning, we encourage you to apply!
Duties and Responsibilities:
- Provide essential administrative support, including minute drafting and travel arrangements.
- Manage office supply inventory to ensure essential items are always available.
- Oversee procurement, filing, and maintain both digital and physical filing systems.
- Ensure high-quality documentation is provided to management.
- Assist management with administrative needs and project initiatives.
- Schedule, coordinate, and log meetings efficiently.
- Maintain strong stakeholder relationships by addressing queries and concerns.
- Manage incoming calls and route them to appropriate team members.
- Plan and coordinate organizational events.
- Oversee company vehicles, ensuring safety and maintenance.
- Collaborate with senior operations to ensure building and equipment maintenance for a safe environment.
- Coordinate with vendors for regular facility maintenance.
- Work with the IT team to resolve equipment issues for seamless operations.
- Monitor asset security and usage.
- Ensure compliance with office safety regulations and protocols.
- Take responsibility for archiving and legal document storage in collaboration with the Operations Team.
- Participate in capacity-building and training sessions.
- Adhere to THINK’s guidelines, policies, and procedures, aligning with the organization’s ethos.
Requirements:
- Certificate or Diploma in a relevant field.
- Bachelor’s degree in Business Administration or related field preferred.
- Minimum of 2 years’ experience in office administration or operations.
- Valid driver’s license.
- Experience in an NGO environment is an advantage.
- Proficiency in Microsoft Office Suite.
- Strong organizational skills and the ability to handle multiple tasks simultaneously.
- Excellent communication skills, both verbal and written.
- Ability to work independently with minimal supervision.
- Proven ability to collaborate effectively in a team setting.
- Knowledge of office management systems and procedures.
Benefits:
- Be part of an organization that values care for people and outcomes, creating a thriving environment where every idea is celebrated.
- Enjoy a 37-hour work week, offering more time for personal pursuits and family.
- Competitive salary package with room for growth.
- Life, disability, and funeral insurance to ensure financial security.
- Access to the Employee Assistance Program (EAP) for legal, debt, and counseling services.
- Medical aid contributions to prioritize your health.
Additional Information:
- Applications are invited from suitably qualified candidates, with appointments to be made as soon as possible.
- THINK reserves the right to close vacancies within 5 working days of posting.
- Only shortlisted candidates will be contacted, and background checks will be conducted.
- If you have not been contacted within four weeks of the closing date, please consider your application unsuccessful.
- THINK may accept late applications or extend the closing date in special circumstances.
- Internal applicants will be given preference.
- All personal information will be processed in accordance with the Protection of Personal Information Act (POPIA).
- THINK is unable to provide relocation assistance.
