Introduction
We are an established and expanding accounting firm located in Edenvale, seeking an Office Administrator/Team and Client Support team member. This individual will also be responsible for aiding owners with personal tasks.
Duties & Responsibilities
The ideal candidate should be a collaborative team member, demonstrating commitment, dedication, and a readiness to exceed expectations for the company, team, and clients.
We seek a professional, articulate, and confident individual capable of managing various office administrative tasks, including phone correspondence, team progress oversight, and client interactions. The candidate should possess high energy levels and self-assurance, as client interaction will be a regular aspect of daily responsibilities.
Please note that the following list is not exhaustive but provides an overview of expected duties and responsibilities.
Office Administration
- Supervise kitchen and bathroom inventory and replenish supplies as needed.
- Oversee office repairs and maintenance requirements.
- Manage cleaning personnel to ensure office cleanliness.
- Coordinate meetings and issue reminders.
- Handle incoming office calls.
Team Administration
- Monitor team progress on a monthly basis.
- Aid the team in client documentation submissions and requirements.
- Manage planning software and update client information.
- Arrange team-building events.
- Ensure prompt invoicing and submission of ad-hoc client work.
- Assist clients with social media posts and newsletter content preparation on a regular basis.
Client Administration
- Assist with or manage the client onboarding process.
- Provide reminders to clients regarding important deadlines.
- Follow up with clients regarding document submission deadlines.
Owner Support
- Assist with client invoicing, receipt of payments, and issuance of client statements.
- Support owners with personal tasks as needed.
Desired Experience & Qualification
We are seeking an individual with 2-5 years of office administration experience, who is dedicated and collaborative, understanding that the team’s success hinges on collective effort. On-the-job training will be provided, as our niche market involves numerous internal and external deadlines, necessitating a thorough understanding.
Package & Remuneration
Salary: R20 000 CTC, inclusive of a savings initiative portion (negotiable based on experience).
Interested? Please click the Apply Now button.
Please submit:
- Your updated CV.
- A document/note explaining why you believe you are a suitable candidate for this position.
Note: A valid driver’s license and access to personal transportation are essential. Please refrain from applying if you lack experience or do not possess a driver’s license or personal transportation.
