Administrator at SBV

Full Job Description

Administrative Data Management

  • Perform administrative tasks to ensure an efficient transcription process, adhering to company policies and procedures.
  • Maintain an organized electronic filing system with accurate and accessible records in compliance with SOPs and legal requirements.
  • Ensure accurate record management to support an effective Quality Management System.
  • Collect, organize, and accurately capture up-to-date materials in the required format.
  • Transcribe documents, forms, and templates into standardized document-controlled formats to meet compliance and quality standards.
  • Monitor and track project progress to ensure alignment with project timelines.
  • Achieve daily performance targets and maintain high productivity levels.
  • Prepare and submit relevant management information and reports to supervisors.
  • Maintain confidentiality of all information and documentation at all times.
  • Record meeting minutes and distribute them to stakeholders to facilitate adherence to project timelines.

Stakeholder Engagement

  • Collaborate with stakeholders to gather the necessary information for accurate document transcription.
  • Submit completed and approved document templates, forms, and records to the appropriate departments or managers for further action.
  • Communicate with management to secure sign-offs on assigned tasks, ensuring compliance with business standards.

Minimum Requirements: Work Experience

  • At least 1 year of experience in an administrative role, including:
    • Data capturing or typing at a junior level
    • Proficiency in Microsoft Word and Excel

Minimum Requirements: Education

  • Matric (Grade 12)

Behavioral Requirements

  • Attention to Detail: Ability to follow instructions accurately and meet deadlines.
  • Communication Skills: Proficient in verbal, non-verbal, and written communication, ensuring clear and effective interaction.
  • Time Management: Capability to plan, schedule, and execute tasks efficiently in line with business priorities.
  • Analytical and Critical Thinking: Skilled in analyzing problems, considering different perspectives, breaking issues into smaller components, and anticipating consequences of actions.
  • Information Management: Effectively gather, organize, and use information to support decision-making and maintain data accuracy.
  • Quality Management: Competence in setting benchmarks, implementing quality control systems, and ensuring continuous improvement to meet customer and legislative requirements.

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