Location:
Houghton Estate, Gauteng
Full Job Description
Administrative Data Management
- Perform administrative duties to support an efficient transcription process, aligned with company policies and procedures.
- Maintain an accurate and accessible electronic filing system in compliance with standard operating procedures (SOPs) and legal requirements.
- Ensure proper record-keeping to support the company’s Quality Management System (QMS).
- Collect, organize, and accurately capture up-to-date information in the required formats.
- Transcribe documents, forms, and templates into approved document-controlled formats to meet compliance and quality standards.
- Track and report progress on project outcomes to align with project timelines.
- Consistently meet or exceed daily performance targets.
- Prepare and submit relevant reports and management information to the appropriate manager.
- Maintain strict confidentiality of all documents and information.
- Take meeting minutes and distribute them to stakeholders to support timely project delivery.
Stakeholder Engagement
- Collaborate with stakeholders to gather necessary information for accurate documentation and transcription.
- Submit completed and approved forms, templates, and records to the appropriate department or manager for follow-up actions.
- Coordinate with management for sign-off on tasks to ensure compliance with business processes and standards.
Minimum Requirements
Experience:
- At least 1 year in an administrative position, with experience in:
- Data capturing or typing at a junior level
- Proficiency in Microsoft Word and Excel
Education:
- Matric / Grade 12
Key Competencies & Behavioral Skills
- Attention to Detail: Ability to follow instructions precisely and maintain accuracy.
- Effective Communication: Strong verbal, written, and non-verbal communication skills for clear, professional interaction.
- Time Management: Ability to plan, organize, and prioritize tasks according to business needs.
- Analytical & Critical Thinking: Capable of gathering data, analyzing problems, and evaluating solutions effectively.
- Information Management: Skilled in collecting and managing information to support sound decision-making.
- Quality Management: Understanding of quality standards and ability to support continuous improvement, quality assurance, and compliance with regulations.
