Job Opportunity: Administrative Officer
📍 Location: Pretoria, Gauteng
About the Role
The University of Pretoria seeks a dedicated Administrative Officer to support the Division of Residence Logistics within the Department of Residence Affairs and Accommodation. The role involves assisting in asset and consumables control, inventory management, warehouse administration, and annual asset verification for residences and guest accommodations.
Key Responsibilities
📦 Warehouse & Stock Management:
- Oversee the receipt, inspection, and documentation of delivered goods.
- Maintain stock records and process supplier payments.
- Enforce access control and ensure the safe handling of furniture and stock.
- Conduct monthly stock audits and report any discrepancies.
📑 Asset & Inventory Control:
- Maintain an updated asset register and ensure correct asset numbering.
- Participate in annual asset verification audits.
- Coordinate the distribution of assets and inventory across residences.
🛏 Linen & Kitchen Inventory Coordination:
- Keep track of linen stock and coordinate packing and distribution.
- Manage inventory for kitchen appliances and small equipment.
- Plan and forecast annual stock requirements.
🚚 Logistics & General Assistance:
- Assist in preparing residences for guests during recess periods.
- Support the logistical movement of assets during renovations.
- Ensure compliance with Occupational Health and Safety (OHS) regulations.
Minimum Requirements
✅ Option 1: National Diploma (3 years) in a relevant field + 2 years of experience in:
- Stock management
- Stock management systems
- Occupational Health & Safety compliance
- Valid Driver’s License (Code EB)
✅ Option 2: Grade 12 (Matric) + 4 years of experience in:
- Stock management
- Stock management systems
- Occupational Health & Safety compliance
- Valid Driver’s License (Code EB)
Required Competencies
💡 Knowledge of:
- Occupational Health & Safety regulations
- Equipment and tools used in stock management
- Furniture assembly and maintenance
- Household cleaning chemicals
💻 Technical Skills:
- Microsoft Office Suite & Google Suite
- General computer literacy
🤝 Behavioral Competencies:
- Ability to work independently and within a team
- Strong organizational and time management skills
- Adaptability to changes in tasks and work environments
Preferred Qualifications & Experience
✔️ Bachelor’s degree in a relevant field
✔️ Experience in higher education institutions
✔️ Supervisory experience
✔️ Professional Driving Permit (PrDP)
Compensation & Benefits
- Salary package aligned with UP policy and the level of appointment.
- Medical aid contribution (50%) towards BESTMED and UMVUZO schemes.
Application Process
📩 Apply Online: www.up.ac.za
📅 Closing Date: 13 March 2025
Required Documents:
✔️ Comprehensive CV
✔️ Certified copies of qualifications
✔️ Contact details of three referees
📞 Enquiries:
- Application-related: Ms. S Ranchod (Email: sonaly.ranchod@up.ac.za)
- Job-related: Mr. L Nhlapo (Email: lovemore.nhlapo@up.ac.za)
📢 If you do not receive feedback by 31 May 2025, consider your application unsuccessful.
🔹 Employment Equity Statement: The University of Pretoria is committed to diversity and inclusion. Preference may be given to underrepresented candidates as per UP’s Employment Equity Plan.
📌 Important: Shortlisted candidates will undergo credential verification, including qualification checks, credit and criminal record screening, and disciplinary history review.
🚀 UP reserves the right not to fill this position.
