Full Job Description
About NACOSA:
NACOSA began as a convention aimed at uniting organizations working on HIV. Today, we provide services and distribute funds to address HIV, TB, and GBV as public health threats. Our work spans national, provincial, local, and community levels, striving to embody NACOSA’s values and philosophy in every interaction. We have a zero-tolerance policy for sexual exploitation, abuse, and harassment (SEAH) and are committed to protecting our staff and all beneficiaries from such misconduct.
Our Values:
- Respect and recognition of the agency, dignity, and strength of communities and individuals.
- Deep connection to and grounding in communities.
- Embrace of inclusion, diversity, and transformation.
- Prioritization of people.
Responsibilities of the Administrative Assistant:
- Provide day-to-day office support and administrative assistance to the Programme Specialist and team.
- Assist with procurement administration, including obtaining quotes and submitting invoices.
- Transport supplies, equipment, and documents as needed.
- Locate venues for implementation sessions within selected communities.
- Maintain a logbook register for disbursements (refreshments, airtime, data).
- Develop and maintain a network of external contacts.
- Liaise with third parties (e.g., caterers, venues) as required.
- Assemble materials (stationery, printing) for meetings and trainings.
- Manage document filing, including electronic filing on a central database.
- Maintain office supplies and equipment inventory.
- Keep administrative records, including meeting minutes and reports.
- Maintain the programme team calendar of events and training schedules.
- Monitor the supply chain of key commodities for programme interventions.
- Perform ad-hoc duties as required by the project.
Qualifications, Skills, and Experience:
- Matric certificate or equivalent NQF qualification.
- Office/Business Administration Certificate or Diploma (highly advantageous).
- At least 2 years of administrative or personal assistant experience.
- Strong computer skills (Excel, Word, PowerPoint, E-mail, Internet).
- Experience in flight bookings, finance admin, procurement, and training logistics.
- Proficiency in spoken and written English, with effective communication skills.
- Experience in the NGO/NPO sector (advantageous).
- Strong attention to detail and organizational skills.
- Valid driver’s license and own vehicle.
Personal Competencies:
- Excellent interpersonal relations and customer service orientation.
- Ability to multi-task, prioritize, and work under pressure.
- Strong organizational and problem-solving skills.
Additional Information:
- Preference will be given to suitably qualified applicants who are members of designated groups in line with NACOSA’s employment equity plan and targets. People with disabilities are encouraged to apply.
- If you do not hear from us within 2 weeks of the closing date, please consider your application unsuccessful. NACOSA reserves the right to amend or withdraw advertisements at any time without notification.
- NACOSA respects the privacy of its stakeholders and will treat all personal information in line with our recruitment policy and the Protection of Personal Information Act.
- As part of our hiring process, NACOSA will inquire during reference checks about any findings of sexual exploitation, abuse, harassment, or other forms of misconduct.
