Introduction & Purpose
The role is responsible for providing secretarial and logistical support within the Office of the Director-General.
Key Responsibilities
- Delivering secretarial support services for executive meetings.
- Organizing logistical arrangements for executive meetings.
- Coordinating ODG Unit meetings and planning sessions.
- Managing the distribution of external Cabinet memos and Minister’s Cabinet briefing notes.
- Providing administrative support.
- Overseeing document and information management.
Competency Requirements
Knowledge
- Strong understanding of government processes.
- Expertise in organizing, planning, executing, and monitoring projects.
- Familiarity with departmental policies and procedures.
- Proficiency in secretariat support services.
- Awareness of Minimum Information Security Standards (MISS).
Skills
- Strong organizational and administrative abilities.
- Excellent verbal and written communication skills.
- Proficiency in report writing, editing, and presentations.
- Strong interpersonal and problem-solving skills, with the ability to collaborate in a team environment.
- Self-motivated with the ability to meet deadlines.
- Strong client orientation, stakeholder relations, and networking skills.
- Ability to work under pressure with minimal supervision.
- Keen attention to detail and a proactive approach.
- Problem-solving capabilities.
- Computer literacy.
- Project management expertise.
Personal Attributes
- Ability to work with diverse individuals.
- Capability to perform effectively under pressure.
- Ability to work independently and as part of a team.
- Innovative and creative mindset.
- Strong decision-making skills.
- Client- and results-oriented approach.
- Detail-focused, reliable, and trustworthy.
Qualifications & Experience
- A three-year National Diploma or Degree (NQF Level 6) in Office Management, Public Administration, Management, Business Management, or a related field.
- A minimum of 2–3 years of experience in secretarial support services, administration, and records management.
