Job Opportunity: Administration Clerk – Khulisa
We’re Hiring!
We are seeking a dedicated Administration Clerk – Khulisa to provide essential administrative support that ensures the smooth and efficient operation of Khulisa. This role involves overseeing and maintaining the administrative functions within the relevant area.
Key Responsibilities:
- Coordinate and manage bookings for meetings, seminars, and conferences, including venue selection, logistics, and catering, as per management requirements.
- Attend monthly management meetings, compile and distribute agendas and minutes, and ensure they meet agreed-upon standards.
- Maintain archives for all Khulisa regional offices and coordinate with Document Warehouse for document archiving as needed.
- Initiate the Request for Proposals (RFP) process on e-Cams/Ariba for new or renewal contract requests, ensuring that all business transactions are legally compliant.
- Manage and track contract approval processes to ensure timely completion and provide accurate feedback to service providers.
- Print, distribute, and ensure that signed contracts are sent to the Legal department.
- Maintain and update contractor rates on Forcelink to ensure timely work orders by forestry staff.
- Generate SAP payment requisitions, process purchase requisitions, order numbers, and invoices, ensuring timely vendor payments in line with company policies.
- Ensure invoices are submitted within 30 days and finalize transactions on SAP for payment, aligning costs within the same month.
- Provide back-office support for Forcelink users by coordinating with various business units and external stakeholders to resolve issues promptly.
- Conduct monthly safety inspections of facilities and equipment.
- Assist in asset management by maintaining an up-to-date asset register, conducting regular inspections, and overseeing the control of assets and stocks.
- Support asset disposal and Capex application processes using the electronic Capex system.
- Compile and edit monthly reports for senior management, ensuring effective communication.
- Consolidate weekly and monthly statistics by drawing operational reports on Forcelink, updating reports on MS Teams, and circulating them to senior management.
- Administer the action log system, ensuring follow-up and close-out of tasks.
What We’re Looking For:
- A matric/grade 12 qualification
- Preferably an administration-related qualification
- Minimum of 2 years of relevant experience
- Strong computer literacy (Word, Excel, PowerPoint)
- SAP knowledge is an advantage
- A valid code EB Driver’s license
What’s In It for You?
- The opportunity to work within a global organization that has thrived for over 80 years.
- Access to learning and development programs designed to fast-track your career within Sappi.
- Opportunities for travel (role-dependent).
- Market-leading leave benefits.
- Employee well-being benefits.
Sappi is committed to creating a diverse and inclusive environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. At Sappi, we encourage and support vaccination.
