Admin Clerk at Voltex

Waco is seeking to hire an Administration Clerk for their Waco Durban division. The selected candidate will report to the Branch Manager, and the primary role is to ensure the smooth functioning of the office while assisting with various administration functions.

Duties & Responsibilities

  • Handle calls and messages, receive mail, and cover reception when necessary.
  • Attend management and sales meetings, taking accurate minutes.
  • Monitor stationary supplies, assess needs, and replenish when required.
  • Coordinate the dispatch of packages through courier services or drivers.
  • Assist in the preparation of credit notes.
  • Scan Proof of Deliveries (PODs) and ensure daily capture.
  • Prepare, verify, and dispatch the Unmatched report to Creditors.
  • Investigate issues related to late or unscanned PODs.
  • File all administrative documents systematically.
  • Provide support to management and other departments with various administration tasks as needed.

Desired Experience & Qualification

  • Possession of a valid grade 12 certificate is essential.
  • Previous administration experience would be advantageous.
  • Prior experience involving creditors/debtors would be beneficial.
  • Proficient understanding of Microsoft Office applications.

The skills and competencies required for this position include:

  • Strong communication skills, both written and verbal.
  • Effective time management skills.
  • Customer service orientation.
  • Ability to work collaboratively in a team.
  • Capability to handle pressure and meet tight deadlines.
  • Meticulous attention to detail.
  • Articulate, punctual, and presentable.
  • Trustworthiness and a commitment to maintaining confidentiality are essential.

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