Location:
Johannesburg, Gauteng
City Deep, Gauteng
Job Type:
Permanent
9 hours per shift
Work schedule: 6 shifts per week
Salary: To be confirmed per month
Start date: ASAP
Job Overview:
We are seeking a responsible Administrative Clerk to handle various administrative and clerical duties. This role involves supporting managers and employees, assisting with daily office tasks, and managing general administrative functions for the company.
Key Responsibilities:
- Compose and send emails.
- Develop and maintain an organised filing system.
- Manage expense reports.
- Assist senior managers with their requests.
- Send weekly financial reports.
- Monitor and correct inventory records.
- Address issues with supplier orders.
- File paperwork for received goods daily.
- Follow computer updates, use templates, and adhere to company procedures.
- Handle returns and claims processing.
- Ensure claims are submitted to suppliers.
- Process and organise credit paperwork.
- Ensure all documentation for received goods is completed before the end of the day.
- Collaborate with the receiving team to address credit issues and respond to finance-related queries.
- Resolve any problems with relevant stakeholders.
- Send invoices to stores as required.
- Answer and direct phone calls.
- Maintain a professional, punctual, and well-groomed appearance.
- Work effectively both in a team and independently.
- Solve problems efficiently and handle tasks at various levels.
- Demonstrate strong office skills and computer literacy.
- Adapt quickly to changes and new systems.
- Communicate effectively and keep tasks organised even in busy situations.
Requirements:
- Matric qualification.
- Experience in administration, administrative management, or as an admin manager.
- Proficiency in English and Afrikaans.
- Reside within 15km of the job location.
- Clear criminal record.
Preferred Qualifications:
- Employment Equity/Affirmative Action (EE/AA) candidates.
- Candidates with their own transport.
- 5 years of administrative experience.
- Proficiency in Arch, Adore, and Microsoft Office is required.
Application Process:
- Assessments Required: Potential Work Performance Assessment Battery.
- Questions to Answer in Your Application:
- Where do you currently reside? (Specify suburb, district, or city)
- How do you keep your filing system organised?
- Have you ever scheduled meetings and taken minutes?
- Can you efficiently manage office supplies?
- How do you handle customer inquiries and complaints?
- Do you have experience with Microsoft Office?
- How do you approach learning a new system?
- Are you willing to work 6 shifts per week, including Sundays and public holidays, across trading and non-trading hours?